Join our team!
Chicago-based Architecture & Interior Design firm, established for over 40 years, with annual gross revenue of +/- $12,000,000 seeks Accounting Manager with primary responsibility for day-to-day financial operations of the firm. 10 years plus of progressively responsible accounting experience, preferably with an architecture, construction or design firm is required. CPA or CMA certification desired but not required. The workplace is Hybrid In-Office / Work-from-Home, though it is expected initial 60 day period will be predominantly in office for training and orientation. Position classified as Exempt, and reports to firm’s Managing Principal.
Responsibilities Include:
- Management of Firm Accounting System Act as the super-user for the firm’s accounting system, Deltek Ajera. Prior experience with Deltek Ajera desired, but not required.
- Supervise Client Invoicing, Accounts Receivable, Cash Application and Cash Collection Oversee the client invoicing process performed by the Staff Accountant, the cash application process for accounts receivable and related collection efforts. Escalate collection efforts for past-due receivables.
- Supervise the Staff Accountant Direct and supervise the Staff accountant responsible for Client Invoicing.
- Coordinate Accounts Payables Payments Process accounts payable for vendors and consultants. Prepare weekly batches of proposed payments and provide a report on the proposed payments to the Managing Principal. Review consultant payments with appropriate Principals prior to processing payments.
- Process Bi-Monthly Payroll, Coordinate 401 (k) Employee Deposits and Firm 401 (k) Match Process payroll through outside payroll vendor after receiving salary, bonus and other information from the Managing Principal. Interface with the 401(k) plan administrator on employee and employer 401(k) deposits. Interface with the firm providers of health, dental and vision insurance and all other insurance providers for deductions for benefits offered by or available through the firm.
- Management of Firm Banking Relationship, Cash Management, and Bank Account Reconciliation Act as the primary contact with the firm’s bank, including facilitating electronic and check payments to vendors, consultants or employee reimbursements. Monitor the firm’s cash balances daily to ensure adequate liquidity is maintained for payroll, rent and other regularly occurring expenses and communicate any concerns to the firm’s Managing Principal. Review the cash application for client payments and other receipts as needed. Reconcile the firm’s bank account monthly.
- Monthly Financial Reporting and Annual Assistance to Firm’s External Accounting Firm Produce monthly financial reports including an Income Statement, Balance Sheet, Cash Flow Statements and Accounts Receivable and Accounts Payable Aging Statements and distribute them to the firm’s Executive Committee. Analyze financial information and reports to identify financial risks and opportunities, trends and discrepancies. Assist the firm’s outside accounting firm with the preparation of the Annual Financial Statement Compilation and any year-end issues, and assist in providing information for the annual Federal and State tax filings.
- Budgets Work with Executive Committee to develop and track firm’s annual budget.
Benefits
Competitive benefits package including 401(k) plan with company match.
Salary Commensurate with experience. Qualified candidates should apply using the form below.
Note: All applications require a cover letter and resume before consideration.
Eckenhhoff Saunders is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.